Microfilm Scanning Kevin 2017-02-08T10:42:02+00:00
Microfiche & Microfilm Scanning Services
Bringing the information you need out of the stone age
MES Hybrid Document Systems is Canada’s leading scanning provider for microfilm, microfiche and aperture cards; in fact we scan over 10 million images from microfilm every month! We can convert your historic microfilm records to digital file formats quickly and accurately so that they can be electronically stored, retrieved, tracked and managed from any computer or mobile device.
“Working with MESHDS was a good experience with low stress involved. With so many options to meet our needs they put my mind at ease right away.”
Liam Artt, Manager of Information Technology, Halton Children’s Aid Society
Why scan your microfilm records?
There are several reasons organizations chose to scan their microfilm, microfiche and aperture cards. While there is usually one key motivating factor, many of the reasons below often help justify a microfilm scanning project.
Preservation & Backup
Is your microfilm collection deteriorating right before your eyes?
We’re seeing it more and more these days. Historical microfilm and microfiche collections that are becoming unreadable due to less than ideal storage conditions causing redox, fungus growth and more. By scanning your microfilm collection your records will be protected against further information loss.
How confident are you in your ability to recover from information loss?
Organizations place such high value on their microfilm and microfiche because of one simple fact; it’s their only copy of that record and they’d be lost without it. You cannot control when floods, fires or even something as simple as spilled cup of coffee happen. Microfilm scanning provides organizations with a back-up to their paper files to help protect them in the event of a disaster or a clumsy employee.
Does microfilm present the right image for your brand?
Let’s face it, microfilm is regarded as an old technology. Telling your clients that their files are stored on microfilm can leave them with the feeling your company isn’t “with the times”. Additionally, trying to recruit top young talent can be tricky if the perception of organization is old and out of date. Companies who embrace a digital environment and who can instantly access the information they need within seconds are viewed as industry leaders with amazing customer service.
Are you comfortable with the time spent searching microfilm?
Today we expect information to be available to us in real time. The problem with microfilm is it’s no where near real time. Searching through your film collection, loading your reader printer, finding the images you need and trying to get readable copies made can take hours, even days in some cases. Microfilm scanning brings those old microfilms out of the stone age, making them fully searchable and available at the click of a button.
Information Is Power
Can you access the power of your records?
Your microfilm and microfiche aren’t important, but the information on them sure is! Being able to access that information quickly, easily and in a way that is conducive to your way of working is critical. The smarter you are with your information the more successful you’ll be.
The first step of a successful microfilm/microfiche scanning project is understanding where you want to end up. Our experienced team works with you to understand your goals, searching requirements and much more. Once we understand where you want to go we can develop a customized solution to help get you there.
All regional pick-ups are handled by our experienced staff members and are direct (point-to-point) deliveries to ensure safety and security from your office to ours. For out of province clients we use secure, bonded, courier services with the option of next day delivery to minimize the time your records are on the road.
Your microfilm is digitized using the latest scanning hardware. With the capacity to scan over 800,000 images a day from microfilm and integrated with advanced image clean-up software we ensure you get the best available quality from your film collections.
Having scanned images won’t do you much good if you can’t find them quickly and accurately. We index your documents so they are fully searchable and easy to locate, bringing the information you need to your fingertips when you need it.
Once the scanning is complete we can export the images in virtually any format (PDF, TIFF, etc.) you require for integration into your existing business systems, document management system or network storage.
Once your project is complete, we can return your scanned images on a hard drive, memory key, CD/DVD, secure FTP our secure cloud storage. We can also return your original microfilms or destroy them using our in-house disintegrator.
Why do companies choose us?
Having the right information available at the right time is the key to success. We bring the power of your information to your finger tips.
Over 1 Billion Images
Since 1971, MES Hybrid Document Systems has converted over one billion images. Today, our production facility scans over ten million images per month. That’s a lot of images, a lot of experience and a lot of satisfied customers.
From Start to Finish
Our experienced staff takes the hassle out of microfilm and microfiche scanning by managing every aspect of your project. Services we provide include: Project planning, project management, secure transportation, film scanning, file indexing, OCR’ing, image quality control and microfilm shredding.
Peace of Mind
Our microfilm and microfiche scanning services are guided by two very necessary hallmarks: security and process. We employ a strict “chain of custody” process at our federally certified Controlled Goods conversion facility, located in Markham, ON. This process tracks all client files throughout the process for the purposes of auditing and emergency retrievals.
We’ve seen it all! From round paper to a document almost 400 feet long, our team and equipment can handle your document scanning projects. Some of our biggest projects included clients in manufacturing, financial services, medical records and many other industries and departments.