“MESHDS built a software solution around our organization – they adapted to us rather than expecting us to adjust to them.”

Nicolas Bye, President, Amalgamated Transit Union Local 1572

Customized Solutions

Your record management needs are not the same as any other organization. That is why MES Hybrid Document Systems has industry experts with technical knowledge that will guide you throughout your record management software experience. Your needs will be better met because members’ requests and concerns drive the innovations to our record management system. Our record management solutions and document scanning services go beyond off the shelf systems to include document management, workflow document management, business process management, integration and more.

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What are your business challenges?

Does your organization currently face the following record management challenges?

  • Managing member documentation
  • Timely access to information to make informed decisions
  • The ability to view complete member history and identify required updates or missing documents
  • Timely response to member inquiries
  • Lack of office/storage space


If so, we can help. We provide record management solutions that help member-based organizations such as unions, regulatory associations and benefit providers:

  • Automate approval/review document routing
  • Automate record retention and destruction schedules
  • Provide members with requested information in a timely fashion
  • Make more accurate decisions with access to all the related information
  • Offer secure, self-service access to documents and files
  • Manage member records of all types, including: applications, disputes, correspondence, grievances, actions, rulings, etc.

Case Study: Amalgamated Transit Union Local 1572

Find out how this transit union was able to save $7000 in annual labour costs with a digital DMS

Why do companies choose us?

Having the right information available at the right time is the key to success. We bring the power of your information to your fingertips.

Over 1 Billion Images

Since 1971, MES Hybrid Document Systems has converted over one billion images. Today, our production facility scans over ten million images per month. That’s a lot of images, a lot of experience and a lot of satisfied customers.

From Start to Finish

Our experienced staff takes the hassle out of document scanning by managing every aspect of your project. Services we provide include: Project planning, project management, secure transportation, document preparation, document scanning, file indexing and OCR’ing, image quality control and document shredding.

Peace of Mind

Our document scanning services are guided by two very necessary hallmarks: security and process. We employ a strict “chain of custody” process at our federally certified Controlled Goods conversion facility, located in Markham, ON. This process tracks all client files throughout the process for the purposes of auditing and emergency retrievals.

Any Document

We’ve seen it all! From round paper to a document almost 400 feet long, our team and equipment can handle your document scanning projects. Some of our biggest projects included clients in manufacturing, financial services, medical records and many other industries and departments.

Experience Matters

We've been in business for over four decades. 

  • +12M images scanned per month 
  • We offer secure conversion facilities
  • We are trusted by companies that you know
  • We encourage you to compare us to competitors